HR & Administrative Officer At Absa

Absa Bank is looking for an HR & Administrative Officer.

Job Summary:

To deliver operational and administrative support services through the execution of predefined objectives as per agreed standard operating procedures (SOPs).

Job Description:

Customer Service – 50%

Authorize and process all request from project staff in the area of Sales support, recruitment and selection, training within the required authorities and standards as agreed with line manager.
Respond to routine correspondence from internal / external customers relating to an area of project management support and HR.

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Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner
Maintain recruitment database and correspond with potential applicants; including feedback letters within timelines
Deal with and respond to queries/complaints from staff regarding specific areas of Project Administrative and HR services
Assisting with Induction of new employees -undertake on-boarding/day 1 HR induction for new employees; ensuring new joiners receive appropriate new joiner documentation, opening of bank account etc

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Outputs:

Administrative Support – 45%

Responsible for overall administration of the Absa Young Africa works office – preparing administrative reports including minute taking, issuing of letters; manage meeting room, confirmation, exit responses,
Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
Will undertake appropriate distributing and storage of project correspondence, documentation for recruitment processes
Maintain up to date records of files and filing systems including updating physical/electronic registers and filing. Ensure to do logging, filing and tracking of all requests, and selection processes
Planning in-house or off-site activities, like conferences, meetings, and celebrations
Ensure prompt updating of relevant administration and HR Information systems, and control of information
Coordinate and liaise with Head of SME – assist with meeting planning, communications, and minute taking
Responsible for coordinating schedules, arranging meetings, distributing memos and reports whiles ensuring that project staff are kept up to date on news and information.
Draft routine correspondence and access cards related to office facilities
Overseeing the general workers responsibilities and ensure that the project office is kept clean at all times and ensure office orderliness and professional appearance
Other additional administration, finance and communications tasks, as requested

Team Management – 5%