There is a job vacancy currently available at CARE International. The reputable firm is seeking to employ a Procurement Assistant
KEY RESPONSIBILITIES OF THE ROLE
Procurement Process
- Assists in the procurement of goods and services in conformity with procurement policies and donor regulations.
- Prepares and sends requests for quotations (RFQs) to vendors.
- Reviews and analyses quotations and prepares summary bid analyses (SBA).
- Prepares purchase orders (POs) for approvals and completes the procurement process using correct solicitation methods.
- Conducts market surveys to identify supply sources and negotiates with suppliers.
Payment Request Processing
- Compiles cash forecasts for procurements and reviews procurement-related documentation for submission to Finance.
- Manages payment of invoices, ensuring all supporting documentation is attached.
- Facilitates securing of bids and performance bonds from suppliers before awarding contracts.
- Oversees the submission and follow-up of payment requests and communicates payment status with suppliers.
Records Management
- Maintains both physical and electronic records of procurement documentation, processes, and status.
- Ensures proper filing of all purchase requests, purchase orders, and related documents.
- Updates procurement status reports and shares them with relevant stakeholders.
Reporting and Documentation
- Prepares weekly procurement status reports and distributes them to project/program managers.
- Files all procurement documents in an orderly manner for control, reference, and audit purposes.
- Completes supplier setup forms and conducts anti-terrorist checks for new vendors.
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Required Skills or Experience
Knowledge
- Strong understanding of various donor policies and procedures related to procurement.
- Excellent analytical, negotiation, and communication skills.
- Customer-oriented, both internally and externally.
- Proven language proficiency in written/spoken English.
Experience
- 1-2 years of relevant work experience in procurement or a related field.
- Proficiency in MS Office and other relevant software.
Desired
- Experience working in an NGO or international organization.
- Knowledge of local market conditions and procurement regulations.
Education
- Required: Diploma or certification in procurement or supply chain management.
- Desired: Bachelor’s degree in business administration, procurement, logistics, or a related field.
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How To Apply:Job Vacancy at CARE International
Submit your CV and a Cover Letter via email to
hr.ghana@care.org
- Include the job title of the opportunity in the subject line.
- The Submission deadline is Thursday, 12 September 2024..
- Applications will be reviewed and shortlisted on a rolling basis and only shortlisted candidates will be contacted for interviews.
