Accounts Officer Trainee at BRAC Ghana Savings

• To ensure all collections made are deposited in the office fund & there is no excess cash in hand or bank.
• To ensure that the loan is being disbursed to the real loan at the presence of the local supervisor/ representative of a related program while disbursing loans.
• To ensure that the savings is being refunded to the right person at the presence of the local supervisor/ representative of a related program while refunded savings.
• To update project stock book, assets register in orbit system and ensure the identification number on the fixed assets.
• Day to day and time to time correspondence with the Area Accountant and resolving the issues.
• To update and maintain registers according to Finance Guideline (Like Staff Salary register, Cheque Register, Leave Register, Advance payment register, Office rent register, Daily Cash requisition register, Stock register, IOU register, passbook register, Medical benefit register, procurement register & etc).
• To update and maintain files according to Finance Guideline (Like Circular, Challan, Staff Salary, IOU, Leave Application, Monthly financial statement, Bank statement with reconciliation and bank signatory with staff individual bank information, voucher control sheet, cash certificate, house rent and etc).
• Checking, preparing and submitting Google sheet reports such as Office Rent, Self-insurance, bonus, stationery, daily basis weekly transaction report, procurement control and etc.
• To respect well office time by opening and closing business day on time and send DCR and Cash book report and bank slip every day before leaving the office.
• To prepare requisition form and take approval before purchasing any things. and prepare challan form for all assets/ goods/ things which are transferred to other office and receive from other office.
• Checking movement register before paying any transport bill and check attendance register before paying lunch bill.
• Ensure quality of Finance and Accounts services of field offices and ensuring proper level of professionalism and providing best service within lowest possible time frame so that no complaints can arise.

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• To ensure office supplies such as printing, stationary, entertainment, electricity, water, general maintenance, program materials and etc.
• To check Trail Balance ledger of all accounts heads before closing month
• To ensure proper cooperation and communication with internal audit, external audit and visitors.
• To be aware about BRAC values and strictly follow the values.
• Preparing and submitting “Staff performance assessment” by following HR policy.
• setup and timely mid-year review and annual assessment).
• Gathering more knowledge on Digitalization specially on mobile app, orbit and sbiCloud
• Preparing report as per management demand & any other requirement for management from time to time.
• To accomplish any other duties as delegated by supervisors.
• To record the cash of all programs in the daily collection registers and preserve in the file by preparing necessary voucher with sign.
• To update, preserve and maintain daily project wise Cash book.
• Bill voucher checking, coding, taking proper approval and project wise bill voucher preservation
• To prepare daily and monthly cash requisition.
• To update, preserve and maintain daily basis cash certificate with cash ledger & bank ledger.
• Project wise Bill voucher posting in the ERP software as per chart of accounts and to ensure booking
• of expenditure in proper accounts head without miscoding.
• To prepare staff salary and submit to Area Accountant within 18th day of every month.
• To take initiative to transfer staff salary based on verified payroll which send by CHO and make system voucher with salary related all provisions.
• To ensure fund (cash, bank) management, cost analyses, stock management and fixed asset management.
• Submitting Monthly Financial Statement to Area Accountant on time with necessary supporting.
• To prepare monthly Bank Reconciliation statement.
• Recording the daily loan disbursement, loan collection & savings collection including all other cash
• transactions and provide report as required by the program authorities.
• To ensure all collections made are deposited in the office fund & there is no excess cash in hand or bank.

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Safeguarding responsibilities

• Establish a safeguarding culture across all level of the programme by implementing the safeguarding policy. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Responsible to ensure team members are appropriately trained, supported and have access to resources regarding issues that are identified and actioned in accordance with the safeguarding policy and procedure.
• Follow the safeguarding reporting procedure in case any reportable incident takes place

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KNOWLEDGE , SKILLS & COMPETENCIES:

• Knowledge in MS Word, MS Excel, Internet
• Effective communication skills
• Reporting and writing skills in English

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