The role of an administrative officer is available at Global Communities. They are looking to hire an efficient and motivated individual for this position.
Company Profile
Global Communities is a development organization serving more than 20 million people worldwide each year. The organization’s mission is to be a catalyst for long-lasting positive change in low- and moderate-income communities around the world, helping them improve their social, economic, and environmental conditions.
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Job Description
- Reports To: Senior Administrative Officer
Global Communities, a Non-Governmental Organization is seeking an experienced professional to fill the position of Administrative Assistant.
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ESSENTIAL DUTIES AND RESPONSIBILITIES
The Administrative Assistant will perform administrative and general clerical duties with some of the main duties being:
- Record keeping, filing, faxing, scanning, photocopying and mailing.
- Schedule vehicles for program officers and field activities and provide logistics support for same
- Take and distribute minutes of meetings.
- Answer telephone, screen and direct calls.
- Arrange and confirm appointments, take and relay messages, emails, &correspondence for the office.
- Meet, greet, and assist clients/visitors and ensure that they are provided with ID tags and sign in the visitors’ logbook.
- Stay abreast with staff movements in and out of the organization by keeping information on the movement notice board updated.
- Ensure that the front office/desk area is kept tidy and clean at all times.
- Keep and update the inventory of all items in the E-WASH program office stores.
- Liaise with the Senior Administrative Officer on any other duties assigned.
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Required Skills or Experience
- Bachelor’s degree in administration, social sciences or related discipline
- 2 years clerical/administrative work experience with an NGO or on a donor-funded program
- Proficiency in English
- High degree of discretion and initiative especially when dealing with confidential information
- Computer literacy in MS Office Suite, and ability to use modern office equipment (scanner, photocopier, projector, etc.)
GENERAL REQUIREMENTS
- Pleasant disposition and ability to remain professional and polite even under pressure
- Excellent organizational and time-management skills
- Strong interpersonal and communication skills; report writing skills
- Ability to work in a team-oriented setting or independently when necessary
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How To Apply For The Administrative Officer Position At Global Communities
Send your most recent CV and Cover Letter to latest by 28th April 2023.
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