Call for Job Applications at WSUP

WSUP is a not-for-profit company, expert at improving water and sanitation services for low-income, urban communities. We work alongside utilities, entrepreneurs, and communities to develop and deliver solutions which are affordable for the poor, financially viable for suppliers, and sustainable for the environment.

There is a call for job applications at WSUP. The not-for-profit company, expert at improving water and sanitation services for low-income urban communities, is seeking a finance officer.

Job Description

Overall purpose

The Finance Officer will work with the Country Manager to ensure effective financial management of the WSUP country programme in Ghana. The role will be responsible for financial administration, providing up to date financial information and budget management, helping the Country Manager ensure financial resources are utilised as efficiently as possible. They will also get closely involved in developing project budgets and contribute to funding proposals.

The Finance Officer will report to the Country Manager, with a responsibility to inform and consult with the UK-based Secretariat.

OTHER RECENT VACANCIES

• New Job Vacancy at Innovations for Poverty Action (IPA)
• UK Sponsorship Available: Care Worker at B & H Care
• Job Opening at Marie Stopes Ghana
• Job Opportunity at WAFA GLOBAL GHANA LTD
• Canadian Care Homes Hiring Overseas Caregivers
• 7 Work From Home Jobs With No Degree
• Latest Job Vacancy at SandBP
• Job Vacancy at Appolonia City
• E-commerce Product Listing Associate at Supply Master
• Field Technology Services Analyst at Newmont Ghana
• Front Desk/Admin Assistant – NSS at Fido

Main responsibilities & tasks

Accounting

• Process all disbursements relating to the programme office including proper authorisation by the budget manager according to WSUP’s Delegation of Authority, proper coding according to the WSUP code lists, data-capture onto the accounting system and payments to suppliers by due dates
• Promptly calculate and process payments for all local taxes and record according to WSUP procedures
• Process petty cash, cash advance and staff expense claim requests promptly and according to WSUP procedures
• Reconcile petty cash; cash advances and credit card balances and ensure all documents are saved in the correct folders
• Post cash payments and expenses into SUN (training will be provided)
• Post journals relating to credit card transactions and reconcile the Credit Card account
• Process new suppliers in line with WSUP processes and procedures.
• Process invoices through IPOS for payment, liaising with the Secretariat Finance Officer throughout the process
• Monitoring, coordinating, and checking all contracts and ensure that their execution is in line with the agreed contracts
• Set up all payments on the ABSA online Bank Account for payment
• Prepare the monthly balance sheet and other reconciliations
• Process the monthly payroll, ensuring that any salary changes or deductions have been applied correctly
• Maintain an up-to-date asset register for all assets and liabilities held >GBP1,000, computer & office equipment and vehicles, and ensure appropriate management of vehicles
• Maintaining a good relationship with the bank ensuring all relevant documentation is received by WSUP and all the personnel changes are reflected in bank mandates

Balance sheet & control accounts reconciliations

• Monthly reconciliation of bank accounts according to the monthly timetable deadlines.
• Monthly reconciliation of Petty Cash Accounts according to the monthly timetable deadlines.
• Monthly reconciliation of supplier accounts according to the monthly timetable deadlines.
• Monthly reconciliation of all other balance sheet accounts such as debtors, creditors, etc, resolving any issues according to the monthly timetable deadlines.
• Monthly reconcile withholding tax (WHT) account and ensuring that payments are made promptly to relevant tax authorities, with relevant supporting documentation
• Deal with all bank-related payment queries such as returned payments
• Reconciling retention balances periodically at least once every quarter.

Project Reporting

• Prepare and check project budgets, ensuring accuracy to inform the wider teams.
• Collaborate with the Country Manager and the Secretariat to prepare financial reports for funding requirements.
• Analyse and monitor internal financial reports and produce for internal review as required by the Country Manager.
• Work with the Country Manager and the funding team to deliver funding applications to both local and international agencies

Compliance

• Monitor and stay up to date on compliance for tax or other national financial requirements.
• Assess the impact of compliance changes to WSUP and communicate these to the Country Manager and Financial Controller.
• Monitor and manage the cycle for all statutory tax payments and filing requirements, ensuring they are completed on time and compliant with local legislation.

Other

• Provide support to the Country and WSUP Secretariat Finance team in financial audits
• Adhere and comply with all policies and procedures of WSUP
• Facilitate and conduct training of Ghana staff in finance procedures where required.
• Any other duties as assigned by the Country Manager

Required Skills or Experience

Person specification

Evidence that applicants meet the essential criteria will be assessed by the following methods: Application (A) Interview (I), Test (T), as indicated below.

Qualifications and experience

• Accounting qualification or studying towards an accounting qualification (A)
• Experience of working with accounting software such as SUN accounts, Sage, QuickBooks, etc. (A)
• Experience of establishing and improving processes (A, I)

Knowledge

• Strong understanding of fundamental accounting principles and ability to apply them in practice (A, I)
• Good understanding of overseas currencies management (A, I)
• Good understanding of online banking management (A)

Skills and Abilities

• Professional and discreet, with the ability to judge when information must be treated confidentially (I)
• Excellent planning, organisational and time management skills, able to work well under pressure and prioritise a challenging workload (A, I)
• Meticulous attention to detail whilst meeting strict deadlines (A,I)
• Ability to work collaboratively with all departments across the organisation, building strong working relationships & credibility at all levels (I)
• Enthusiastic and proactive approach to problem solving (I)
• Able to communicate clearly and confidently both in writing and verbally and to provide advice with confidence and tact (I)
• Minimum intermediate level of Excel, able to use complex formulae and functions (A, T)
• Proficient user of Microsoft Office suite, including Outlook, Word and PowerPoint (A)
• Able to work well under pressure (I)
• Have a hands-on approach and be a team player (I)
• Excellent written and verbal English communication skills (A)

Other

• Commitment to the mission, vision and values of WSUP (I)
• Demonstrable enthusiasm for continuous learning (I)

Desirable

• Qualifications, experience, knowledge, skills
• Accounting experience in charity or not-for-profit sector
• Experience in SUN accounting software and using Vision Q&A

How To Apply: Call for Job Applications at WSUP

The full job description can be found below.

• To apply for this position, go to https://www.wsup.com/vacancies/ to upload your resume and cover letter.
• Application deadline: 25th July 2024
• Interviews- Date will be confirmed to successful candidates

Please note: This job is based in Ghana. Applicants must have the right to work in Ghana at the time of application. Please do not apply if this is not the case.