Careers at Care Ghana: Procurement Officer

Careers at Care Ghana: CARE Ghana is excited to invite your applications for new job openings in our programs and operations. Not only do we offer exceptional opportunities for career growth for Ghanaians especially women and young people, but we are also proud to welcome talented people such as yourself into the global CARE community where our core values of Transformation, Integrity, Diversity, Equality and Excellence are the benchmarks against which we measure ourselves as leaders and employees

If you share these values and our passion for saving lives, defeating poverty, and achieving social justice, then CARE Ghana is the place for you. We hire and nurture great people from diverse backgrounds, abilities, and identities, striving every day and at all levels to build and sustain an inclusive workplace and a sense of belonging for our teams. Your wellbeing and satisfaction with your job in CARE Ghana matter as much to us as your performance.  Our compensation and benefits package are generous, and we offer flexible working conditions to enable you to enjoy life outside of work, and as part of our commitment to equity.

At CARE, we recognize that skills and expertise can come from a range of experiences from work and life, in addition to education or past job titles. As such, we welcome applications from dynamic, curious, and creative Ghanaians with a passion for learning and problem-solving.

Interested? If yes, please see details of the job opening below:

The Procurement Officer’s overall responsibility is to ensure the day-to-day procurement of goods and services in an efficient and cost-effective manner while keeping in mind legal considerations and donor requirements.  S/he will provide support to the sub-offices and projects’ administration on procurement related matters. The incumbent is expected to deal with customers with maturity, tact and diplomacy. S/he will also prepare and manage consultancy contracts.

The Procurement Officer will report directly to the Procurement Specialist for the Country Office.

KEY RESPONSIBILITIES OF THE ROLE

• Ensure quality and timely supply of goods and services (including consultants), locally or internationally in accordance with CARE rules.
• Handle the local and international procurement process to ensure a timely supply of goods and service (including consultancy services) according to the procurement policies and standards of quality of service (prepare SBAs, LPOs, etc.)
• Review all purchase requisitions, verify price targets, and ensure that all specifications and requirements are clear and that all authorizations have been obtained.
• Coordinate with other departments to make sure purchase requisitions, supplier quote responses, and purchase orders are complete and clear.

Vendor Management, Recordkeeping and Reporting:

• Ensure proper filling of all procurement documents for recordkeeping and auditing and maintain orderly files on active orders and post activities such as change notices, scheduling changes and partial shipments.
• Maintain an Approved Vendor List (AVL) with updated information on pricing by goods and services and performance ranking based on recent post-delivery evaluations.
• Periodically generate an evaluation report on supplier/vendor performance with recommendations based on service delivery/track record (at least every 6 months).

Prepare, Process and Monitor Consultancy Contracts:

• Maintain and review consultant’s database of the Country Office by ensuring prompt processing of consultancy requests following established procedures, Co-ordinate due diligence where necessary, follow up prompt consultancy contracts to ensure respect of the provisions of the contract.
• Prepare and process payment requests for Consultants in accordance with established procedures.

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Required Skills or Experience

Knowledge

• Good knowledge of Procurement systems and practices, policies and procedures.
• A good understanding of donor rules and regulations (EU, USAID, CIDA)

Experience

• At least 3-5 years progressively responsible experience in procurement work. 
• Preferably Previous experience working with an INGO or a Development organization.

Suggested:

• New Vacancy at Lincoln Community School
• New Job Vacancy at Planned Parenthood Association of Ghana
• Mass Job Recruitment at Polytank Ghana
• New Job Vacancy at Amplio Ghana
• Call For Job Applications at CARE Ghana
• New Employment Opening At Stanbic Bank

Education 

• A minimum qualification of Bachelor’s degree in Supply Chain Management or Procurement with a combination of education and work experience.
• A member of Procurement professional body such as CIPS, ISM, MGIPS etc will be an added advantage.

How To Apply for the Careers at Care Ghana: Procurement Officer

Submit your CV and a Cover Letter via email to 
 hr.ghana@care.org   

• Include the job title of the opportunity in the subject line.
• Submission deadline is Monday, 17 June 2024.
• Applications will be reviewed and shortlisted on a rolling basis and only shortlisted candidates will be contacted for interviews.
• Please note that this is a middle level position. 

CARE has zero tolerance for fraud and corruption. We DO NOT collect fees or request financial information from job applicants at any stage of the recruitment process. If you are asked for payment or experience any irregularities during this process, please report your concerns anonymously via https://secure.ethicspoint.eu/domain/media/en/gui/100612/index.html.