Here is the employment opportunity at TotalEnergies PLC. The reputable company is seeking to employ an Administrative Assistant
Incumbent’s Activities:
Insurance
- Co-ordinate input from internal parties and liaise with Insurance Brokers to obtain and maintain valid and adequate Insurance covers required for the Company’s businesses and service station operations.
- Act as liaison with Brokers and various departments/3rd parties to ensure effective handling of Insurance claims and prompt settlement of payments due.
- Arrange Travel Insurance and Ecowas Brown Card for Company Staff
- Liaise with Insurance brokers to keep the Company updated on trends in the insurance market to ensure the Company is fully compliant with legal requirements at all times.
Regulatory
- Processing of applicable Business Operating
- Permits/licenses/certificates from various regulatory authorities and assemblies.
- Maintain an updated database on all payments of Business operating permits/licenses and all other licenses to ensure effective tracking and follow-up.
- Maintain an updated database of contacts of Regulatory Authorities
Legal & Company Secretarial Services
- Drafting of Vehicle User Agreement for Light Vehicle Users.
- Assist to register Agreements in Court as applicable.
- Acts as a reference point for all Agreements with stations, business partners and other 3rd parties.
Assist with the organization of the Company’s Board of Directors’ Meetings and Annual General Meetings of Shareholders.
Assist with the organization of Board Meetings and Annual General - Administrative Support
- Act as liaison officer between Legal & External Affairs Department and stakeholders (internal& External parties).
- Acts as a reference point to the Treasury Division for payments due from the Company to 3rd parties.
- Process and maintain an updated database on all payments made to 3rd parties.
Candidates Profile:
Job holder must be computer literate and possess the following qualifications and skills:
- A Good first-degree holder preferably in the Humanities.
- Three (3) years post-qualification working experience in a similar position in a corporate organisation preferrably in the Oil & Gas, or Insurance or Law Firm.
- Must be Familiar with the format of Legal Documents.
- Must be good in the following key skills; telephone etiquette; interpersonal skills; initiative; time management; work organisation; ability to work for extended hours.
- Must be tactful, loyal, dependable and be well-groomed in appearance.
- Must be confident and be good confidant.
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