Inspire Action (www.i-action.org) is a newly created international Non-Governmental Organization with its Secretariat located in Accra, Ghana with aspirations to expand operations all over Africa.
Inspire Action’s vision is a world where children, youths and the underprivileged have access to acceptable levels of education, water, hygiene and sanitation, healthcare, shelter and free of hunger in a bid to actively contribute in all levels of society. It is a life for all human beings empowered to live free to live up to their fullest potential, and free from harm caused by prostitution, alcohol and drugs.
Inspire Action’s mission is in general to contribute to all the seventeen United Nations Sustainable Development Goals (UNSDGs) through the actions of its vision.
There is a graduate internship opportunity at Inspire Action.
Job Description
Inspire Action has a full-time role available for a highly efficient, proactive, committed and thoughtful Office Assistant – Intern to support the operations of our newly setup Accra Secretariat office.
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This position is an opportunity for fresh Bachelor Degree/Equivalent graduates or graduates with a maximum professional experience of one year to acquire the necessary skills enabling them to build a base for their future professional careers. ONLY citizens of the Republic of Ghana shall be considered. The duration of this internship shall be three (03) months renewable once, renewal is subject to performance and availability of funding. A monthly stipend shall be provided to the incumbent intern to support their livelihood.
This position carries no expectation to retain the incumbent intern on a permanent position within the organization.
The selected candidate will provide administrative, clerical, and some logistic support to the management team. They shall receive on the job training for the job requirements and must be open to learning and be able to effectively communicate in both English and Pidgin.
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Responsibilities:
The Office Assistant – Intern will be a quick learner, adaptable to a fast changing environment and will be able to maintain flexibility in their role. The key responsibilities are, though not limited to:
- Provide clerical support by entering, formatting, and printing information; maintaining equipment and supplies.
- Schedule and plan meetings and appointments and take detailed minutes.
- Organize the office and assist managers in ways that optimize business operations.
- Draft business correspondences including, but not limited to reports, emails, and letters. Confidentiality of the organization’s information must be maintained and documents filed stored appropriately.
- Organize and maintain all office systems, including record-keeping and filing of important documents in a bid to ensure efficiency of business operations.
- Sort and distribute communications in a timely manner
- Perform receptionist duties including, but not limited to attending to incoming phone calls, taking messages and directing calls to the appropriate person. This will also include answering inquiries from callers or visitors.
- Provide information by collecting time and attendance records.
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- Create and update records ensuring accuracy and validity of information
- Resolve office-related malfunctions and respond to requests or issues
- Run the organization’s errands when needed to ensure that business operations remain seamless.
- Perform any other relevant assignments as requested by the supervisor.
Required Skills or Experience
Required:
- Bachelor’s Degree degree in Administration, Business, Public Administration or related field.
- No experience is required, but a maximum of one (1) year relevant professional experience in a similar position may be considered.
- Adept and excellent capacity of retaining new concepts.
- Dependable and have the ability to uphold a strict level of confidentiality in all aspects of the job.
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- Computer literacy.
- Good working knowledge of the suite of Microsoft Office applications such as MS Word, Excel, PowerPoint and Outlook.
- Excellent verbal and written communication skills.
Personal Attributes:
- Team player who is willing to routinely collaborate and problem solve with colleagues.
- Detail oriented, with the ability to work on multiple tasks in an efficient manner.
- The ability to be proactive and take initiative.
- Strong time management skills – the ability to stick to deadlines and timetables;
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Our Core Values and Principles:
Inspire Action’s core values are Duty of Care, Integrity, Professionalism, Accountability, Respect for Diversity.
Inspire Action’s work shall rest on four principles, which seek to create the conditions for everyone to live happier, healthier, richer and freer lives with one another through:
- Strengthening communities by providing safe and enabling environments where people of all ages, and especially children and youth can live up to their full potential.
- Supporting families by providing acceptable levels of shelter, water, hygiene and sanitation, healthcare, and eradicating hunger.
- Harnessing the potential of every human being especially the youths by developing life skills, critical thinking, a sense of self-esteem and the capacity to engage meaningfully in the community.
- Develop societies by advocating population-level policy solutions to prevent and reduce harm caused by prostitution, alcohol and drugs.
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Our Pledge of Independence
Inspire Action is an independent, non-profit, non-partisan and non-confessional, voluntary and international non-governmental organization.
As such all Inspire Action’s staff members, consultants, vendors, and contractors pledge to actively promote human rights and human dignity in their professional activities and everyday lives.
How To Apply: Graduate Internship at Inspire Action
Applications must be submitted in English and include a CV, cover letter (maximum one page) and contact details of two professional referees, one of which must be the applicant’s current/most recent line manager or current / most recent Head of HR.
Please send applications by email in PDF format to jobs@i-action.org, including ‘Office Assistant – Intern – Accra’ in the subject line of the email on or before 12.00pm (GMT) on Friday 24th November 2023.
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The position may be closed earlier if a suitable candidate is identified, candidates are encouraged to apply as soon as possible. Please note that only candidates under serious consideration shall be contacted for the next phase of the hiring process.
If you do not hear from us after 14 days of the application deadline, please consider your application unsuccessful.
Inspire Action is an Equal Opportunity Employer and encourages Ghanaian candidates from all backgrounds to apply for this position.
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