Job Vacancy For Secretarial Assistant

A reputable company in Accra is seeking to hire a dependable, well-organised individual with managerial skills as a secretarial assistant.

To ensure that the recruiting company’s clients comply with good corporate governance standards, the candidate must have a thorough knowledge and understanding of the Companies Act, 2019 (Act 992) and related laws.
The candidate will be required to communicate directly with key management persons, the board of directors, and the shareholders of clients.
He/she is responsible for providing timely and accurate reports on legal, company secretarial requirements and compliance procedures.
He/she will also conduct a wide range of duties for the General Manager and/or Partners and supervisors for the efficient operation of the company.
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Preparing and circulating board and shareholder resolutions, notices of board, shareholder and committee meetings, share certificates and other company secretarial-related documents, to the appropriate parties;
Preparing and tracking board action items/matters arising from board, shareholder and committee meetings;
Maintaining statutory books, including interest registers, and registers of members, directors, secretaries etc, minutes book;
Safekeeping and preserving clients’ original and other documents, such as deeds, contracts, and leases, entrusted to the recruiting firm;
Preparing and filing of Annual Return and beneficial ownership, changes in share and capital structure, company name, registered address, directorships, shareholders, auditors and company secretary, and other transactions at the Office of the Registrar of Companies;
Preparing and filing applications, registrations and renewals at the Ghana Revenue Authority, Data Protection Commission, Social Security and National Insurance Trust, and the Ghana Investment Promotion Centre.

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Preparing written responses to routine enquiries and other requests under supervision;
Preparing and modifying documents including correspondence, reports, draft letters, minutes of board, shareholder and committee meetings, memos and emails under supervision;
Monitoring changes in relevant legislation and the regulatory environment, and taking appropriate action;
Liaising with external regulators and advisers, such as lawyers and auditors;
Developing and overseeing the systems that ensure that the client complies with all applicable laws;
Having basic knowledge of the various types businesses in Ghana; and
Assisting with delivering excellent company secretarial and other related services to clients.

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Salary

Key skills

Proven working experience in company secretarial or legal compliance role;
Must have attained a considerable level of proficiency in company law and corporate governance;
Exceptional writing and editing skills; and
Proven time-management skills.

Experience

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A Bachelor’s degree in a related field. A qualified lawyer/ a degree in Law or Accounting is preferred.
A certified Company Secretary or must be pursuing a Company Secretarial Course.
Excellent communication and proficient writing skills.
Good interpersonal skills with key regulators and stakeholders