This is the latest job vacancy at the Delegation of the European Union. The delegation is seeking to hire an office support agent to join its dynamic team.
For the most recent job opening, click here.
Front Desk Duties
- Keeping the reception area organized and tidy at all times.
- Greeting and attending external visitors in a courteous way
- Keeping an accurate logbook of visitors coming to the reception
- Answering, screening and forwarding phone calls.
- Receive and route incoming correspondence on daily basis
- Follow-up with DHL for the reception and departure of the weekly Diplomatic bag
- Booking meeting rooms upon request
- Manage access badges to all visitors (in & out)
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Clerical & Secretarial Support Duties
- Oversight the use of the small meeting room behind reception area
- Assist in the registration of incoming mail in Ares application
- Prepare files for meetings (make copies, label envelopes), dispatch mail upon request,
- Prepare correspondence for signature with the right layout and format
- Register incoming invoices in ABAC Application
- Manage daily delivery of newspapers and ensure dispatching within the Office.
- Manage the inventory of drinking water and supplies needed for internal meetings; check stock regularly, place and expedite orders, check supplies upon delivery.
- Encode requests for official transportation in the application Drivers and follow-up on approval;
- Keep the rooster of missions for drivers updated
- Book official car/ rent cars for missions upon request
- Provide administrative and logistical support for the organisation of internal meetings, missions and conferences upon request;
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- Create/ update contact database of providers for the Administration
- Update database of contacts for the Section
- Search for appropriate service providers on the Internet in the frame of procurement
- Any other duties assigned or requested by the Head of Administration
Recommended:
Professional requirements
- Very good organisational and writing skills
- Ability to speak well and convey information clearly.
- Sense of duty and initiative
- Problem solving skills
- Ability to work with little supervision
- Multi-tasking
- Ability to deliver accurate and quality work on short-term requests
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Personal requirements
- Punctual
- Professional attitude and appearance
- Resourceful and pragmatic
- Professional customer service skills
- Very discrete in the handling of information
- Flexible and easily adaptable to a multi-disciplinary and multi-cultural environment
- Eager to learn and develop new skills
Location: Accra
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How To Apply: Job Vacancy at Delegation of the European Union
Interested candidates should send their application and supporting documents by email to: delegation-ghana-recruitments@eeas.europa.eu indicating as the subject:” Application: Office Support Agent– [Family name and first name]”.
Shortlisted candidates will be invited for a written test. Only those who pass the written test will be invited for an interview. Recruitment of the successful candidate will be subject to medical fitness.
The application should include a cover letter and a detailed CV including one professional reference.
Closing Date: 15 March, 2024
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