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• To provide administrative duties and support relating to the day-to-day running of the Process Maintenance section.
• To facilitate the achievement of the department’s objectives.

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General Administration

• Perform professional administrative functions such as communication, coordination, planning and office organization for the Processing Department, Process Maintenance staff, Contractors and Consultants.

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• Identify and adhere to deadlines and priorities and obtain necessary approvals for completed work, as required.
• Manage and coordinate the following for effective administrative practices:
  • staff roster.
  • call receipt and screening.
  • mail delivery.
  • meal rosters.
  • leave schedules.
  • Information Technology (IT) request catalogs.
  • purchase / warehouse requests on SAP.
  • employee expense report.
  • vehicle checklist tracking.
  • site access arrangements.
  • office supplies.
  • general office administration.
• Compile and coordinate shift system for the Processing Department.
• Manage and maintain both shift and leave rosters for Management, Professional and Operator and Maintainer staff in the section.
• Provide clerical assistance by circulating information / messages to other staff of the department via electronic and physical board postings.

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• Coordinate the department’s office supplies and facilities through regular stock taking of stationery /inventory and conduct restocking, as required.
• Issue and maintain inventory and store office supplies securely and cost effectively.
• Track cost expenditures accurately and raise any detected deviations to the Process Maintenance Superintendent timeously.
• Coordinate and manage daily and weekly employee timesheets for approval and submission to Human Resources. 
• Coordinate and maintain the Personal Protective Equipment (PPE) data tracker.
• Determine employee requirements and issue controlled Personal Protective Equipment (PPE), in line with standard operating procedures, to prevent abuse and manage costs.
• Coordinate, action and follow up on business travel, accommodation and transport requests for staff and contractors of the department.
• Coordinate the flow of documentation into and out of the department.
• Handle confidential and time sensitive material with tact and discretion.
• Schedule Processing Management and team meetings.
• Track actions / 3W’s (What, Who and When) arising out of meetings.
• Schedule and coordinate safety inspections/meetings and keep record of inspection related actions.
• Document, distribute and file all minutes taken from Department meetings.
• Raise and track contract and warehouse requisitions.
• Coordinate and follow up on the requisitions, in accordance with established procedures.
• Liaise with Supply Chain Management to confirm completion of requisition.
• Conduct a detailed reconciliation of all Department consumables and process any outstanding invoices related to such.
• Coordinate some Departmental projects (i.e. Health Walk Program) from initiation to completion.

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Formal Qualification (including Professional Registrations):

• High National Diploma in Office Management / Secretarial / Administration, or a related field.

Technical Skills:

• Good communication (written and verbal) and interpersonal skills.
• Good computer literacy skills – Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Good system administration skills.
• Good planning, organizing and prioritizing skills.
• Good business English skills.
• Good coordinating skills.
• Good follow up skills. 
• Good database administration skills.
• Good information monitoring and management skills.

Experience: 

• Minimum of 3 – 5 years’ experience in a Personal Assistant capacity / Office Administration environment, with exposure to administrative activities and office support.

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Behavioural Attributes:

• Accuracy.
• Commitment.
• Confidentiality.
• Deadline driven.
• Detail focused.
• Takes initiative.
• Multi-tasking.
• Proactive.
• Reliability
• Resilient.
• Team player. 

• The position is located at the Ahafo South mine site.

How To Submit An Application For job ads At Newmont Mining Corporation

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