Here is the latest job advert at CARE International for a procurement officer. The duties, responsibilities, and qualifications for the position are listed here, along with the job description.
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Job Description
Cooperative for Assistance and Relief Everywhere (CARE), Inc. doing business as CARE International in Ghana is seeking a talented, motivated and resourceful Procurement officer – Strengthening Accountability in Ghana’s Education System (SAGES) Activity. The successful candidate will be responsible for the day-to-day procurement of goods and services in an efficient and cost-effective manner while keeping in mind legal considerations and donor requirements.
We are committed to advancing gender equality and diversity in the workplace and growing your young talent.
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JOB PROFILE
The procurement officer’s overall responsibility is to ensure the day-to-day procurement of goods and services in an efficient and cost-effective manner while keeping in mind legal considerations. S/he will provide support to the project team and handles projects’ administrative and procurement-related matters. The incumbent is expected to deal with customers with maturity, tact, and diplomacy. This thesis will be based in Tamale.
Some Key responsibilities for this role:
- Ensure quality and timely supply of goods and services to the project team in accordance with CARE policies and procedures:
- Handle all prcurement requests and prcesses t ensure a timely supply f gds and service (including cnsultancy services) accrding t the prcurement plicies, prcedures and standards f quality f service.
- Reviewing all purchase requisitions, verifying price targets, and ensuring that all specifications and requirements are clear and that all authorizations have been obtained.
- Coordinating with other departments to make sure purchase requisitions, supplier quote responses, and purchase orders are complete and clear.
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- Vendor Management, Recordkeeping and Reporting:
- Ensure proper filing of all procurement documents for recordkeeping and auditing and maintain orderly files and active orders and past activities such as change notices, scheduling changes and partial shipments.
- Maintain an Approved Vendor List (AVL) with updated information n pricing by goods and services and performance ranking based and recent post-delivery evaluations.
- Periodically generate an evaluation report and supplier/vendor performance with recommendations based on service delivery/track record (at least every 6 months).
- Prepare, process and Monitor Consultancy Contracts:
- Maintain and review the consultant’s database f the project, ensure prompt processing of consultancy requests following established procedures, coordinate due diligence where necessary, and follow up on prompt consultancy contracts to ensure respect for the provisions of the contract.
- Prepare and process payment requests for Consultants in accordance with established procedures.
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Required Skills or Experience
Knowledge
- Good knowledge of Procurement systems and practices, policies and procedures.
- A good understanding of donor rules and regulations (USAID, EU etc)
Experience
- At least 3-5 years of progressively responsible experience in procurement work.
- Preferably Previous experience working with an INGO or a Development organization.
Competencies
- Strong customer service focus and ability to work well with people from varied backgrounds and cultures at all levels in the organization.
- Strong initiative to provide independent follow through on processing issues and concerns.
- Excellent planning, organizational and time management skills.
- Strong team player.
- Strong problem-solving, analytical, operational, and coordinating abilities,
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- Good interpersonal, oral and written communication and presentation skills.
- Strong sense of urgency and work ethic.
- Excellent analytical skills, and good written and oral communication skills.
- Ability to exercise independent judgment and work without direction.
- Ability to multitask and work within deadlines.
- Proficient in the use of Microsoft applications, including Excel, Word, PowerPoint & Outlook (or similar software).
Qualifications
- A minimum qualification of a Bachelor’s degree in Procurement, Supply Chain Management with a combination of education and relevant work experience. A member of a Procurement professional body such as CIPS, ISM, MGIPS etc will be an added advantage.
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How To Apply For The New Job Advert At CARE International
Submit your application (CV and cover letter) via email to hr.ghana@care.org with “Procurement Officer Application” in the subject line.
The submission deadline is Friday, 14 April 2023.
Applications will be reviewed and shortlisted on a rolling basis and only shortlisted candidates will be contacted for interviews.
CARE has zero tolerance for fraud and corruption. We DO NOT collect fees or request financial information from job applicants at any stage of the recruitment process. If you are asked for payment or experience irregularities during this process, please report your concerns anonymously via https://secure.ethicspoint.eu/domain/media/en/gui/100612/index.html.
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ABOUT CARE
CARE is a global leader within a worldwide movement dedicated to ending poverty. Our mission around the world is to save lives, defeat poverty and achieve social justice.
OUR DIVERSITY IS OUR STRENGTH
WE ENCOURAGE PEOPLE FROM ALL BACKGROUNDS, EXPERIENCES AND ABILITIES, PARTICULARLY WOMEN AND YOUNG PEOPLE TO APPLY.
Note
Please keep in mind that employers receive many applications for each posting and will only shortlist the most qualified candidates.
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