There is a new vacancy at Listening Bureau. The property management company is looking for Executive Assistant. All applicants must carefully read the job description before submitting their application.
Job Summary
The Executive Assistant will provide high-level administrative support to senior executives, ensuring efficient and effective operations within the organization
The key responsibilities will include:
Administrative
- Scheduling and coordinating meetings, appointments, and event for executives
- Handling correspondence, emails and phone calls be behalf of executives
- Organizing and booking travel plans, accommodations and itineraries
- Preparing reports, presentations and other documents required by executives
- Arranging meetings, preparing agendas, taking minutes and following up on action items
- Handling sensitive information with discretion and maintaining confidentiality
- Assisting with special projects, research and tasks as needed by the executives
- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
- Facilitates cross-divisional coordination
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Board Support and Liaison
- Serves as the CEO’s administrative liaison to LB’s Board of Directors
- Assists Board members with travel arrangements, lodging and meal planning as needed
- Maintains discretion and confidentiality in relationships with all board members
- Adhere to compliance with applicable rules and regulations set in the corporate governance regarding board and board committee matters, including advance distribution of materials before meetings in electronic / paper format management team meetings and off-sites and all staff meetings
- Facilitates cross-divisional coordination
- Coordinate with both internal and external stakeholders
- Priorities matters of concern expeditiously, proactively and follow through on ad hoc project till completion while adhering to strict timelines
Qualification Required & Experience
- A minimum of a Bachelor’s Degree in Social Sciences or a relevant field of study
- Minimum of 4 years relevant working experience supporting high level executives
- Proficient in use of Microsoft Office tools and social media platforms
Knowledge
- Project management
- Tools for scheduling meeting (Time management tools)
- MS Suite
Skills & Behaviour
- Emotionally intelligent
- Demonstrate proactive approaches to problem-solving with strong decision-making capability
- Exceptional interpersonal relationship management capabilities
- Ability to manage own time and workload and juggle conflicting priorities
- High level of integrity and confidentiality
- Attention to detail
- Experienced and excellent in internal and external communication (both verbal and written)
Location: Accra
How To Apply For The New Vacancy at Listening Bureau – Executive Assistant
Interested candidates are to submit their CVs to: pearl@listeningbureau.com
Closing Date: 17 March, 2025
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