New Vacancy at World University Service of Canada

World University Service of Canada has a new vacancy available. The non-profit organization working to create a better world for all young people is seeking Finance & Administrative Assistant.

Job Description

Position: Finance & Administrative Assistant (2 Positions)
Position location: Techiman and Tamale
Reports to: Senior Finance Officer
Contract term: 2 years
Deadline: 31^st May, 2024

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The ACTIVATE Project

WUSC (World University Service of Canada) is a Canadian non-profit organization working to create a better world for all young people. We bring together a diverse network of students, volunteers, schools, governments, and businesses who share this vision. Together, we develop solutions in education, economic opportunities, and empowerment to overcome inequality and exclusion for youth around the world, particularly young women and young refugees. WUSC currently works in 25 countries across Africa, Asia, the Middle East, and Latin America, with an annual budget of approximately CAD $40 million. We have over 90 staff in our Ottawa office, and over 200 people overseas implementing 16 development projects in collaboration with donors such as Global Affairs Canada, the UK Department for International Development (DFID), the World Bank, the Asian Development Bank, the Mastercard Foundation and the African Development Bank.

The Accelerating Change Through InnoVation in Agricultural TVET (ACTIVATE) project is a 5-year collaborative initiative that will contribute to a stronger, gender-responsive, socially inclusive and market-driven Agriculture Technical, Vocational Education and Training (ATVET) System that facilitates sustainable employment pathways, well-being and resilience of young women and men in Ghana. ACTIVATE will blend education and high quality, market relevant skills training in specific agriculture value chains and support growth of agripreneurship.

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The project will reduce gender specific barriers, elevate the voice and aspirations of youth and integrate a strong inclusivity lens, with respect to gender and disability while building collaboration and linkages among key stakeholders such as public and private actors, academia, and agriculture value chain actors to create decent work for young people.

ACTIVATE will respond to key challenges facing the agriculture and adjacent sectors including insufficient management capacity of ATVET sector facilitation bodies, non-alignment of new TVET policies and reforms across sector ministries, low quality of ATVET instruction, curriculum and equipment, lack of ATVET engagement with industry, poor business skills among others.

Nature and Scope:

To provide comprehensive Finance and Administrative support to WUSC – Ghana country team to ensure successful program/project delivery to achieve WUSC corporate objectives.

Under the direct supervision of the Senior Finance Officer, the Finance & Administrative Assistant will perform the following;

RESPONSIBILITIES

Finance and Accounting

Provide strong support to the Administrative Officer and Finance Manager in ensuring compliance with WUSC finance policies and procedures
Review and analyse invoices and payment requests submitted for vendor payment
Scrutinize staff travel/activity advances and liquidations for errors, adequate support documentation in compliance with WUSC policies.
Provide first-hand information and guidance to the project teams and volunteers on finance matters
Management of petty cash for efficient cash flow for small office purchases and reimbursable.
Ensure adequate electronic and physical filing of financial supporting/backup documentation
Performing other finance duties as may be assigned from time to time

Administration and Logistics

Responsible for the daily management of the office
Responsible for the compilation of staff timesheets and maintaining an up to date schedule of staff leave and filing same appropriately
Assist with procurement (under the guidance of WUSC Administrative Officer) for inventory and supplies in the office
Maintain a register of equipment and inventory in the field office while ensuring the efficient use and maintenance
Managing incoming and outgoing of courier services and other correspondence in the office by receiving, distributing and filing accordingly. Assist in organizing and provision of logistics for workshops, conferences and meetings
Make accommodation and other travel arrangement for staff and volunteers
Ensure the timely provision of office supplies/stationery and its availability at all times
Maintain the vehicle log and ensuring periodic monitoring of fuel and mileage levels are carried out
Ensure an environmentally clean and safe office premises
Performing other administrative duties as may be assigned from time to time

Required Skills or Experience

Diploma or Bachelor’s Degree in Accounting, Finance, Business Management or related field
Advanced level computing knowledge including Word, Excel, Outlook and familiarity with accounting software such as Sage 50 Accounting
Ability to work effectively in an inter-cultural, diverse and complex work environment
Ability to work as part of an international team in a participatory manner
Ability to communicate effectively in English language – both written and orally

How To Apply for the New Vacancy at World University Service of Canada

WHY WORK WITH WUSC?

Join Us. Our work is important, cutting-edge, and fast-paced. We encourage curiosity, innovation, and flexibility. And we provide a phenomenal learning experience.

WUSC offers a dynamic work environment with a diverse intercultural workforce. We offer employees exciting opportunities to apply their skills and gain experience all while making a difference in the lives of youth around the world. Employees at WUSC work hard to create lasting change in education, economic opportunities and empowerment.

The WUSC Ghana Country office is centrally located in Accra. This position is to be located in our Accra project office. We offer competitive benefits, four weeks of annual leave (for full-time employees), safe and healthy working conditions, and fair compensation.

APPLICATIONS

WUSC’s activities seek to balance inequities and create sustainable development around the globe; the work ethic of our staff, volunteers, representatives and partners shall correspond to the values and mission of the organization. WUSC promotes responsibility, respect, honesty, and professional excellence and we will not tolerate harassment, coercion, sexual exploitation or abuse of any form. Successful applicants will be required to undertake an enhanced criminal record check where appropriate.

WUSC is an equal-opportunity employer. We welcome and encourage applications from people with disabilities.

Note.

Only those candidates selected for an interview will be contacted.
No telephone calls please.

Interested parties are encouraged to submit your CV and cover letter to jobs-ghana@wusc.ca.