Procurement and Logistics Officer at Norsaac

The role of Procurement and Logistics Officer is available at Norsaac.

Norsaac is a Ghanaian organization established in 2002 and is currently implementing 13 donor-funded projects in Ghana.

Job Description

• Contract Duration: 2 years, subject to renewal.
• Department: Finance and Operations
• Duty Station: Head Office – Tamale
• Reporting to: People and Culture Lead
• Level: 4

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Position Purpose 

The position is responsible for all procurement actions; including purchasing of goods and services negotiating and executing contracts, whiles ensuring compliance with Norsaac’s policies and procedures.  The role will maintain effective procurement documentation and records for all procurement actions.

Major Responsibilities

• Manage and process all procurement actions in accordance with Norsaac’s procurement manual.
• Prepare bid documents, including invitations (request for quotes and proposals), evaluation of bids received, recommendations, and approvals and place orders.
• Assist in planning and conducting the logistics for project activities including workshops, training and meetings, lodging and travel arrangements, contacting participants, negotiating and securing event space as well as supervising the process of paying per diem and snacks/meals.
• Provide travel logistics support to staff and partners including the booking of transport and accommodation.

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• Design and submit monthly procurement budgets and submit weekly reports and analysis of procurement to the People and Culture Lead.
• Manage the procurement tasks, including preparing request for quotations, quotations and bid analysis, preparing reports.
• Manage office leases and service agreements, including arranging meetings, price negotiations, preparation, and execution of contracts, whiles monitoring performance of contract agreements.
• Establish and maintain a full inventory of assets, manage all repairs, maintain assets, offices and furnishing.
• Establish and maintain stores management system, as well as logistics.

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Decision Making is free to make

• Prioritizing work responsibilities, including short- and long-term assignments
• Development of plans to respond to job mandate.
• Accessing and utilizing the various platforms available to obtain information which will assist in decision making.
• Take calculated decisions on issues within JD and account fully for gains or losses thereof.
• Inform Supervisor’s of any issues with potential to impact on organizational poor procurement and compliance
• Determine appropriate course of action to be taken on issues related to procurement and logistics management.
• Recommend changes in policies and/or procedures and systems for in procurement for effective organizational development.

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Required Skills or Experience

• Must possess at least a bachelor’s degree or its equivalent in a relevant field such as Business administration, Procurement.
• Professional certification in procurement is an advantage.
• At least five (5) years working experience in a similar position
• Demonstrated experience in overseeing compliance, operations and administrative functions of development work.
• Excellent Knowledge and experience knowledge with windows, Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and any other data processing and graphical presentation.
• Ability to effectively manage multi-disciplinary teams
• Must exhibit high professionalism and good verbal communication
• Ability to pay attention to details.

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