There is an SHS Career Opportunity At UNIDO. They are looking to hiring a Administrative, Finance & Procurement Assistant.
Responsibilities:
- Provide administrative support to all daily management, planning, implementation and coordination of the project activities
- Provide logistics support to project staff and consultants for travel arrangements, including UNDSS security clearance, required budget and quotation, daily subsistence allowance (DSA) requests etc.
- Prepare accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to UNIDO reporting and procedural standards.
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- Conduct and support the arrangement of procurement activities conducted under the project, both at national and international levels.
- File and archive relevant documents (tender dossiers, proposals, evaluation reports, documents related project personnel, consultants, etc.) using the OpenText functions.
- Handle the expenditures of the office, ensuring complete documentation, inventory control and property management, in line with UNIDO standards and procedures
- Assist in the planning and organization of project steering committee meetings including drafting of agendas, circulation and preparation of reports, logistics arrangement.
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- Communicate with relevant stakeholders and arrange meetings, visits etc. as necessary
- Arrange and facilitate internal team meetings and discussions, as necessary
- Perform other duties as requested by the Project Manager
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Minimum Organizational Requirements:
Education:
Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent, is desirable.
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Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a first university degree or equivalent diploma, in a relevant field.
Technical and Functional Experience:
- A minimum of (8) years years of experience in the related fields of the post, is required.
- Experience and proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint) is required.
- Experience in office procedures and practices, preferably within the UN systems or in a multicultural environment is desirable.
- Experience in project administration, accounting and finance, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the execution of project development and implementation of work, is desirable.
- Experience with SAP or similar ERP software is desirable.
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Languages:
Fluency in written and spoken English is required. Fluency and/or working knowledge of another official UN language, is desirable.
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Closing Date: 10th November, 2022
