This article will cover 3 Types of Software That Every Student Should Know. What software is the most beneficial for students? One of your goals as a student is to graduate from college with a degree and land a well-paying job.
Others might prefer to start their own businesses after graduating. In either scenario, every graduate is expected to be proficient in these three types of software.
You require proficiency with various types of software because, among other things:
- These programmes are utilised by every business you visit.
- You’ll save time and effort.
- Learning things while you’re still in school is far simpler than trying to balance learning these programmes with work when you have multiple deadlines to meet.
- These softwares could also be required for personal tasks.
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Until you ultimately find a job that demands them or launch your own firm, you might not completely understand how important it is to be aware of them.
Before graduating, every student should be proficient in these three types of software:
- A spreadsheet application
- A word processing application
- A software for creating presentations
Let’s examine each in greater depth now to see why you need them and which ones you should use in particular.
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3 Types of Software That Every Student Should Know.
I will only include the most widely used versions of each type of software because it is likely that most businesses use those.
- Spreadsheet application
- Microsoft Excel
- Google Sheets
- Word Processor
- Microsoft Word
- Google Docs
- Presentation Maker
- Microsoft Powerpoint
- Google Slides
- Apple Keynote
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3 Types of Software That Every Student Should Know.
1. Spreadsheet applications – Why Every Student Should Know.
A spreadsheet application is essentially any programme that enables the tabular presentation of a set of data for storage or analysis.
The majority of the data gathered by businesses needs to be saved and analysed. Although there are more sophisticated ways to store and analyse data, the majority of businesses, particularly governmental institutions, continue to utilise spreadsheets.
In fact, you need to be an expert user if you plan to work for any of these companies.
Spreadsheets are still used despite the availability of more capable data storage and processing tools because using them is simple and free.
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You will discover how simple they are to use and how easy your life is made once you have control over the use of these spreadsheet applications.
By default, spreadsheet programmes act as calculators and let you automate calculations.
Think about having to produce weekly profit and loss reports for the company as a sales representative. It will be quite difficult to complete these tasks manually.
However, with the aid of spreadsheet programmes, you can complete these computations in a matter of minutes.
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Now let’s talk about the two most popular spreadsheet applications.
i. Microsoft Excel
People typically associate spreadsheets with this since it is the most prevalent use of them.
There are three formats for Microsoft Excel:
- A desktop application
- A mobile application
- A web-based app
Check this video out where I introduce you to all the three options and how to get each of them:
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Introduction to Microsoft Excel – Excel for Absolute Beginners 1
Also, you can check the whole playlist for the Excel for Absolute beginners course that I created. I have also written a lot of tutorials on the Techpady blog that you can check out to help you master Microsoft Excel in a few days.
ii. Google Sheets
Microsoft Excel has been replaced by Google Sheets, and many businesses and individuals are now progressively switching over to it.
The user interface isn’t all that far from Microsoft Excel’s. Therefore, if you are already familiar with using Microsoft Excel, you can probably use Google Sheets as well.
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However, those who work remotely or in jobs that significantly rely on cooperation favour Google Sheets. It enables concurrent work on a single spreadsheet by numerous users without causing problems.
The history control function in Google Sheets is a significant additional factor in the growing popularity of this programme. No modification you make to your spreadsheet is lost thanks to this functionality.
You can always keep track of who made changes over time and what changes were done.
If you choose, you may also go back to a prior version of your spreadsheet.
3 Types of Software That Every Student Should Know.
2. Word Processing applications- Why Every Student Should Know.
As a student, I’m sure you have utilised a word processing programme in some capacity.
If you have ever been required to submit a soft copy of an assignment, you undoubtedly typed it using a word processing software.
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You can create, edit, and print documents that include textual and some graphical features using word processing software (if needed).
Regardless of the size of the organisation, these are tools that are employed everywhere.
Almost every time you consider writing something, having access to word processing software is the first thing you consider.
You are probably going to need word processing software whether you are writing a letter, recording the minutes of a meeting, or creating an outline for a forthcoming show.
Microsoft Word and Google Docs are the two most widely used word processors available.
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Let’s examine each of them individually.
i. Microsoft Word
If you’ve ever used a Windows computer, I’ll bet that you’ve used this application before.
Due to the fact that it is by default available to all PC users, it is quite prevalent.
The menu structure of Microsoft Word is comparable to that of the majority of commonly used programmes you can get online, making it quite simple to use. Consequently, moving around in it isn’t at all challenging.
The learning curve is very flat if you have never used it before as well. You can learn how to control them with a little work.
Some unique actions, nevertheless, can necessitate that you acquire the necessary skills.
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How to make a table of contents and how to add different page numbers to different sections of a document are two questions that many students continue to ask me.
Don’t worry if you don’t know how to do any of the above. I have actually created a playlist on YouTube for Microsoft Office Word Tips and Tricks. Just check them out to help you master Microsoft Word.
You can also check out this category that I published on a UK website teaching some of the tricks and helping you solve some common problems you face when using Microsoft Word.
ii. Google Docs
The Google Docs interface is very similar to that of Microsoft Word, much like Google Sheets.
A Microsoft Word aficionado can effortlessly move to Google Docs and vice versa.
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Similar to Google Sheets, Google Docs has also started to gain popularity due to how simple it is to collaborate with others and the built-in version control system.
Multiple users can work on the same document simultaneously in Google Docs, and no changes are ever lost. For those who work from home, it has emerged as their preferred word processor.
To help you master Google docs, I have created a lot of tutorials on it and currently have a number of them in the pipeline. You can check out the Google Docs category on Techpady if you like reading tutorials or use the videos I published on YouTube.
3. Presentation Makers Applications- Why Every Student Should Know
Software in this category is crucial for both graduates and students. You will be expected to give presentations in the workplace, just as you are taught to do in school.
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You still can’t avoid this if you choose the entrepreneurial path because you need to develop pitch deck presentations to draw in money. You can also be required to share your thoughts with coworkers or potential clients.
As soon as I’m done reading this post, I’m going to start learning how to utilise this presentation-making software, if I were you.
The three most common presentation making applications out there are:
- Microsoft Powerpoint (available to users of the Windows OS)
- Apple Keynote (available to users of the MacOS)
- Google Slides (Good for people who work with a remote team)
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You should really learn how to use at least three of these programmes, one from each category, and I’ve given you the tools you need to do so.
Did I miss any important software group
It’s now time to hear from you as well:
Which of these software are you intending to learn first, and did I overlook any significant software categories that you believe students should be familiar with?
In either case, please share this with your friends so they might potentially thank you in the future and let me know by leaving a comment below.
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3 Types of Software That Every Student Should Know.
