There is a new career opening at Children Believe. The non governmental organization is seeking a Finance & Administrative Assistant for its Ghana office.
Company Profile
Our Mission is to empower street connected children and their families in Ghana and beyond to live healthier, happier, and better lives. Since our inception over 20 years ago, we nurtured an inclusive environment that embraces the diversity and uniqueness of everyone. Irrespective of gender, role, or background, we pride our relationships on highest levels of integrity and trust.
Job Description
Transform Lives with Children Believe!
Join us to help break the barriers to education that steal children’s choices one by one until they have none. Together, we can foster an environment where education unlocks a world of choices, nurturing creativity, resilience, and hope for a better tomorrow. At Children Believe, we won’t stop until every child can dream fearlessly and grow up to live the life they choose to live.
OTHER RECENT JOB VACANCIES:
- New Job Opening at Vision Action
- New Job Offer at Little Haven Day Care & Pre-School
- Fresh Job Opening at Successors World Limited
- Fresh Exciting Job Offer at CETECH Ghana
- Call for Job Applications at Bon Agro Company Limited
- Latest Job Vacancy at Total Family Health Organisation (TFHO)
- New Job Opening at Hollard Insurance Ghana
- Fresh Job Opening at Plantations Socfinaf Ghana (PSG) Limited
- New Career Opportunity at Atlantic Lifesciences Limited
- Sightsavers Careers: Project Assistant – Economic Empowerment Project
- Storekeeper Needed at Accra Marriott Hotel
- Fresh Job Opening at Carl Poly Products Limited
- New Employment Opportunity at Tetra Tech
- New Job Opening at Vision Action
- New Job Opening at Melcom
- Volunteer Opportunities in the UK with Tier 5 Charity Visa Sponsorship
Children Believe is currently recruiting for the following position:
Finance & Administrative Assistant-CHANGE Project – Ghana Office
- Responsible for assisting Country Office Finance Manager to prepare financial reports and accounting processes of the CHANGE project and other country office grant projects.
- This includes preparing monthly reconciliations with accounting processes such as preparing accounts payable, data entry, reviewing travel and purchase requests, general ledger, validation of receipts, vouchers and financial data, audits, monthly closings and updating and running reports using prescribed accounting software, etc., to achieve required results.
- The Finance and Administrative Assistant is also responsible for coordinating with the Office Administrator to source invoices for office supplies and equipment, monitoring supply usage, preparing logistics for meetings, workshops, and conferences and maintaining accurate inventory records of all CHANGE Project assets.
- The Finance and Administrative Assistant is also responsible for coordinating with the Office Administrator to source invoices for office supplies and equipment, monitoring supply usage, preparing logistics for meetings, workshops, and conferences and maintaining accurate inventory records of all CHANGE Project assets.
This role includes, but not limited to:
Financial Planning & Budgeting – 30% of Time
- Enter, update, and/or retrieve accounting data and transactions from the QuickBooks/Sage Intacct Accounting software ensure accurate posting of all financial transactions
- Liaise with the Finance Officer-CHANGE, facilitate internal and external audits of the projects and programs.
- Prepare bank and MoMo reconciliations and share the same with COFM for validations.
- Support in the preparation of project’s annual, quarterly and monthly implementation plans including budget and cash flow forecast & variance analysis)
- Support with preparation of quarterly utilization, variance and burn-rate reports
Cash Flow Administration – 20% of Time
- Ensure that all documents-requests, retirements, invoices, payment records, receipts, bank statements, reconciliations- etc. are filled appropriately per donor and CB’s internal policy
- Ensures proper coding of expenditures and make necessary measures timely to assure quality of data
- With the support of the CO Finance Manager and Finance Officer-CHANGE, receive and facilitate review of employee travel and other fund advance requests, purchase requests and advise on fund availability.
- Receive cash refunds by staff and deposit into CO project bank account and issue receipts accordingly
Procurement & Administrative Support – 25% of Time
- Process payments and documents such as invoices, bills, journal vouchers, purchase orders, accounts payable, etc.
- Verify items billed against items ordered against waybills and received and reconcile differences through follow-up with the vendor and/or other employees.
- Maintaining cheque register and ensure that vendors or service providers acknowledge receipts for all payments made.
- Liaise with the Office Administrator, source for invoices for the purchasing of office supplies and equipment.
- Prepare logistics for official meetings, workshops and conferences with the guidance of Office Administrator.
- Keep accurate inventory records and monitor usage of all supplies and other inventory.
Compliance Monitoring & Reporting – 25% of Time
- Liaise with Finance Manager and Finance Officer-CHANGE to review staff expenses.
- Post financial transactions and data to appropriate accounts in the Intacct accounting software according based on technical guidance from the CO Finance Manager
- In consultation with the Finance Officer, prepare bank reconciliation and country office month end financial reports for review by the CO Finance Manager
- Others: Comply with all CB policies and procedures
MUST READ:
- How to Get Fully Funded Scholarship to the USA As An International Student
- Companies Actively Recruiting with 100% Remote Positions
- 5 Reputable Recruitment Agencies in USA For Foreign workers
- Top 5 Companies Offering Visa Sponsorship in the Netherlands
- Work In Germany | Foreign Skilled Workers Opportunities in Germany
- LMIA Approved Jobs For Foreign Caregivers in Canada
- Documents Required For Canada Tourist Visa
Required Skills or Experience
Qualifications & Experience
- Degree in Accounting and Finance, or equivalent accounting qualification;
- 2 -3 years’ progressive work experience in accounting and financial management including financial analysis, reporting and budgeting;
- At least 2 years’ experience working with financial Software-Sage Intacct and QuickBooks is an advantage;
- Excellent oral and written skills in English with ability to clearly and concisely communicate ideas to a variety of audiences;
- Demonstrated ability to prioritize own work under pressure and within guidelines;
- Ability to manage arduous physical and emotional strains of the job; Excellent interpersonal/communication skills;
- Ability to quickly learn and apply new system procedures as they are introduced;
- Commitment to CB’s Vision, Mission and Values
Attributes, Traits, and Behaviors:
- Entrepreneurial and inspirational, with a demonstrated ability to build and sustain a safe work environment.
- Build CB’ child protection & education in humanitarian action portfolio and integrate gender and safeguarding components across program interventions.
- Passionate in keeping children and vulnerable adults safe from any types of harm and abuses.
- Belief in equitable approach to meet the different needs of socially marginalized groups.
- Exceptional multi-tasker ensuring delivery of time bounded donor funded project.
- Exhibit a credible presence that commands attention and respect and installs confidence of others.
How To Apply for the New Career Opening at Children Believe
If you believe you have that unique combination of a not-for-profit heart combined with the skills and interest for the “Finance & Administrative Assistant-CHANGE Project – Ghana Office” position, then click the link https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=cefdcbd8-57ee-4443-850b-74160ac06342&ccId=19000101_000001&lang=en_CA&jobId=530673 then “Apply” button found at the bottom of this screen.
Applicants must be legally eligible to work in Ghana.
Consistent with our Child Protection/Safe-Guarding Policy the successful candidate must receive clearance by a criminal record check.
Children Believe is committed to diversity in the workplace and is an equal opportunity employer.
We thank all applicants for applying, however, only candidates selected for an interview will be contacted.
